EDF — Supply, delivery, unloading, installation, configuration and commissioning, including after-sales service, of computer equipment and software, biometric kits, telecommunications equipment and accessories for the different departments of the Ministry of National Defence, Veterans and Reintegration (MDNAC-R) as well as the armed forces of the Democratic Republic of the Congo (FARDC)

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1.Publication reference:EuropeAid/138906/IH/SUP/CD.

2.Procedure:International open procedure.

3.Programme title:Programme to support security sector reform, Defence section; "Progress".

4.Financing:Financing agreement — Progress: CD/FED/2014/036193.11th European Development Fund.

5.Contracting authority:Finance Minister, National Authorising Officer of the European Development Fund in the Democratic Republic of the Congo, Kinshasa, DEMOCRATIC REPUBLIC OF THE CONGO.

6.Contract description:Under the programme to support security sector reform, Defence section (Progress), the intention is to provide support in the form of equipment, computer hardware and accessories, biometric kits, telecommunications equipment and materials for the different departments of the Ministry of National Defence, Veterans and Reintegration (ministère de la défense nationale, des anciens combattants et de la réinsertion — MDNAC-R) and the armed forces of the Democratic Republic of the Congo (forces armées de la République démocratique du Congo — FARDC).The contract is for the supply, delivery, unloading, installation, configuration and commissioning, including after-sales service, by the contractor, of computer equipment and software, biometric kits, telecommunications equipment and accessories for the different MDNAC-R and FARDC departments, in accordance with the following:lot No; province; place of delivery; quantity of items depending on the lot:lot 1 (servers and accessories); Kinshasa; MDNAC-R; 17;lot 2 (hardware and accessories); Kinshasa; MDNAC-R; 27;lot 3 (biometric kits and accessories); Kinshasa; MDNAC-R; 1;lot 4 (telecommunications equipment and accessories); Kinshasa/Bunia; MDNAC-R/32nd military region (Bunia); 41.

7.Numbers and titles of lots:4 lots.• lot 1:supply, delivery, unloading, installation, configuration and commissioning, including after-sales service of servers, software and computer accessories for the Informatics Directorate of the MDNAC-R and the Communication and Information Department of the FARDC,• lot 2:supply, delivery, unloading, installation, configuration and commissioning of equipment, software and computer accessories for the different MDNAC-R and FARDC departments,• lot 3:supply, delivery, unloading, installation, configuration and commissioning of biometric kits, software and accessories for the different MDNAC-R and FARDC departments,• lot 4:supply, delivery, unloading, installation, configuration and commissioning of equipment, telecommunications equipment and accessories to refurbish and extend the FARDC network, including its operational rehabilitation.

8.Eligibility and rules of origin:Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping — consortium — of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Furthermore, participation is open to international organisations. All the goods supplied under this contract must originate in these countries.All supplies procured under this contract must originate in 1 or more of these countries.

9.Grounds for exclusion:Tenderers must provide a signed declaration, included in the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.Number of tenders:Tenderers may not submit more than 1 tender per lot. Tenders for part of the lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.

11.Tender guarantee:When submitting their tenders, tenderers must furnish a tender guarantee as follows:• 3 100 EUR for lot 1,• 4 600 EUR for lot 2,• 2 100 EUR for lot 3,• 1 000 EUR for lot 4.This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties. This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender.

12.Performance bond:The successful tenderer will be required to provide a performance bond for 10 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to furnish the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.

13.Briefing and/or site visit:An optional briefing will be held on 19.7.2017 (15:00) at the premises of thecellule d"appui à l"ordonnateur national du Fonds européen de développement, (COFED), hôtel des impôts (direction générale des impôts), croisement des avenues des Marais et Province orientale, C/Gombe, Kinshasa, DEMOCRATIC REPUBLIC OF THE CONGO. Tel. +243 (0)81.555.36.44. Fax +243 (0)81.555.36.49. E-mail: cofed@cofed.cd

14.Tender validity:Tenders are to be valid for 90 days from the final date for submission of tenders. In exceptional circumstances, and before the tender validity period expires, the contracting authority may request tenderers to extend the validity of their tenders for a specific period (see point 8.2 of the instructions to tenderers).

15.Implementation period for the tasks:Delivery and provisional acceptance of all the quantities of supplies involved in this contract will be spread over a period of 120 calendar days as of contract signature until provisional acceptance.

16.Selection criteria:The following selection criteria will be applied to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole, unless otherwise specified. The selection criteria will neither be applied to natural persons nor single-member companies acting as subcontractors.1) Tenderer"s economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted. The reference period corresponds to the last 3 financial years for which accounts have been closed.The selection criteria for each tenderer are as follows:(a) the tenderer"s average annual turnover for the last 3 years must exceed the financial proposal of the tender (certified balance sheets for the last 3 financial years are to be provided); and(b) the tenderer may provide proof, in the form of 1 or several bank references, that he has cash (available at short notice) or access to credit or a bank guarantee sufficient to pre-finance at least 70 % of the financial offer.2) Tenderer"s professional capacity (based on points 4 and 5 of the tender form for a supplies contract). The reference period corresponds to the last 5 financial years for which accounts have been closed:• professional certification relevant to this contract, such as authorisation and other relevant documents,• at least 5 of the tenderer"s staff must be currently working in fields related to this contract (their CVs are to be enclosed),• have an operational after-sales service in the DRC and prove that there is an agreement with a structure in the DRC able to provide the after-sales service throughout the warranty period.3) Tenderer"s technical capacity (based on points 5 and 6 of the tender form for a supplies contract). The reference period corresponds to the last 5 financial years for which accounts have been closed:— for lot 1:• the tenderer must have delivered supplies under at least 3 contracts with budgets of at least 100 000 EUR in a similar field, carried out during the following period: January 2012 to January 2017 inclusive,— for lot 2:• the tenderer must have delivered supplies under at least 3 contracts with budgets of at least 150 000 EUR in a similar field, carried out during the following period: January 2012 to January 2017 inclusive,— for lot 3: • the tenderer must have delivered supplies under at least 3 contracts with budgets of at least 70 000 EUR in a similar field, carried out during the following period: January 2012 to January 2017 inclusive,— for lot 4:• the tenderer must have delivered supplies under at least 3 contracts with budgets of at least 40 000 EUR in a similar field, carried out during the following period: January 2012 to January 2017 inclusive.This means that the contracts which the tenderer refers to might have begun or been completed at any time during the period given, but do not necessarily need to have begun and been completed during this period, or have been carried out during the whole of said period. The tenderer may refer to projects completed in the reference period (even if the project began before that period) or ongoing projects. In the first case, the project will be considered in its entirety, subject to proof that it was carried out satisfactorily (declaration from the relevant contracting authority, final acceptance). In the case of an ongoing project, only the part satisfactorily completed in the reference period will be taken into account, subject to adequate proof being provided and details being given as to the value of the part that was satisfactorily completed.Capacity providing entities:an economic operator may, if necessary and for a specific contract, rely on the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied upon, the tenderer must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator"s parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.With regard to the technical and professional criteria, a tenderer may use the capacities of other entities only if they perform the tasks for which said capacities are required.With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for performance of the contract.

17.Award criteria:Price.

18.Procedures for obtaining the invitation to tender dossier:The invitation to tender dossier is available at the following addresses:• https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome• www.cofed.cd• www.mediacongo.netIt can also be obtained from the contracting authority.The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to.Questions regarding this invitation to tender must be sent in writing to:M. l"ordonnateur national délégué du FED, coordonnateur de la cellule d"appui à l"ordonnateur national du Fonds européen de développement (COFED), hôtel des impôts (direction générale des impôts), croisement des avenues des Marais et Province orientale, C/Gombe, Kinshasa, DEMOCRATIC REPUBLIC OF THE CONGO. Tel. +243 (0)81.555.36.44. Fax +243 (0)81.555.36.49. E-mail: cofed@cofed.cd(quoting the publication reference given in point 1), at least 21 days before the final date for submission of tenders given in point 19. The contracting authority must reply to the questions at least 11 days before the final date for submission of tenders.Clarifications or minor amendments to the invitation to tender dossier will be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomeon the site of the EDF National Authorising Officer"s Support Unit in the Democratic Republic of the Congo: www.cofed.cd and on the site www.mediacongo.net

19.Final date for delivery of tenders:Tenders must be submitted by 28.8.2017 (15:30), local time in Kinshasa. Tenders are to be sent to the following address:Cellule d"appui à l"ordonnateur national du Fonds européen de développement (COFED), hôtel des impôts (direction générale des impôts), croisement des avenues des Marais et Province orientale, C/Gombe, Kinshasa, DEMOCRATIC REPUBLIC OF THE CONGO. Tel. +243 (0)81.555.36.44. Fax +243 (0)81.555.36.49. E-mail: cofed@cofed.cdThe contracting authority will not consider any tenders received after this deadline.

20.Tender opening session:The tender opening session will take place on 29.8.2017 (9:00), local time in Kinshasa, at the following address:Cellule d"appui à l"ordonnateur national du Fonds européen de développement (COFED), hôtel des impôts (direction générale des impôts), croisement des avenues des Marais et Province orientale, C/Gombe, Kinshasa, DEMOCRATIC REPUBLIC OF THE CONGO. Tel. +243 (0)81.555.36.44. Fax +243 (0)81.555.36.49. E-mail: cofed@cofed.cd

21.Language for the procedure:French must be used for all correspondence concerning this invitation to tender.

22.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

23.Additional information:Not applicable.